Bookkeeping built around your bookings
Track income, expenses, and mileage tied to the bookings you already manage — then export Schedule C-ready reports at tax time. No more downloading commission statements into QuickBooks.
Income, tied to bookings
Every commission payment, supplier deposit, and service fee shows up as an income entry attached to the booking that earned it. You already track the trip; bookkeeping just inherits that record.
Add an income entry by hand or let it flow through from a paid Stripe deposit. Each entry carries the supplier name, payment date, check or transaction number, and a category — so your year-end report shows exactly which Disney commission paid for which client trip.
For host agency advisors, your income view filters to just your bookings. Owners and managers can see the full agency picture from the Agency Bookkeeping screen.
Expenses by category
Categorize expenses the way the IRS Schedule C expects: advertising, office supplies, software subscriptions, travel, education, professional services, and more. Each entry takes one tap, attaches a receipt photo, and stores the date you actually spent the money.
FAM trip costs, theme park ticket purchases for site inspections, cruise certification courses, supplier conference registrations, agency software like Pixie Dust itself — everything that belongs on Schedule C has a category waiting for it.
Mileage tracking
Log business miles for client meetings, supplier site visits, or travel show drives. Pick a date, enter the miles, attach a purpose, and you're done. The CRM applies the current IRS standard mileage rate when it computes your year-end deduction.
For agents working from home, that drive to the local Disney travel agent meetup or the regional cruise conference adds up — and usually goes untracked because logging it in a separate app is too much friction. In Pixie Dust it's the same tap-tap-done flow as logging an expense.
Schedule C-ready reports
At year-end, generate a single report grouped by Schedule C line item: gross income, advertising, supplies, vehicle expenses, depreciation. Export to PDF for your records or CSV to drop into your accountant's template.
Year-over-year comparisons are built in, so you can see whether your Disney commissions grew, whether your expense ratio shifted, and where you actually made money — not just where you booked trips.
How It Works
Open a booking and log income as commissions land
Add expenses with category + receipt photo as they happen
Track mileage from a client meeting or supplier visit
Export the Schedule C report at year-end
Frequently Asked Questions
Which plans include bookkeeping?
Bookkeeping is included on Pro and Premium plans for both Individual Agent and Host Agency tiers. Base-tier accounts still see all the basic commission tracking on bookings; the dedicated Bookkeeping module — Schedule C categories, mileage log, year-end reports — unlocks at Pro.
Is this a replacement for QuickBooks?
For most solo travel agents, yes. Bookkeeping in Pixie Dust covers the income, expense, and mileage tracking you need for Schedule C without needing a separate accounting tool. If you have payroll, multiple LLCs, or complex inventory, you may still want QuickBooks — but Pixie Dust covers the cases most agents actually have.
Can I attach receipts?
Yes. Every expense entry supports attaching a receipt photo from your phone's camera roll or directly from the camera. Receipts live with the entry so they're available come tax time without digging through your photos app.
How does host agency bookkeeping work?
Advisors see their own income and expenses. Agency owners and managers see the consolidated agency view with the option to filter by individual advisor. Both views generate Schedule C reports — the advisor for their personal Schedule C, the agency for the entity return.
Will this help with quarterly estimated taxes?
Yes. Generate a quarterly income report any time during the year to estimate your tax liability. Many travel agents underestimate quarterly payments because they're looking at gross bookings instead of net commission — the bookkeeping module shows you the number that actually matters.
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